How can we help?
NewsMachine offers a powerful import tool for media contacts and distribution lists. The system supports imports from multiple file formats, including Excel (XLSX, XLS) and CSV. Follow the steps below for a smooth import process!
1. Navigate to the Import Tool
- Log in to NewsMachine.
- Navigate to “Releases” in the top menu.
- Go to “Media Contacts” in the submenu and click on “Import”.
- Direct link to the import tool: Import contacts.
2. Download an Import Template
- Choose an import template depending on how much information you want about each contact.
- Paste your contact list into the template and make sure the column names match the content.
- Example: The column “Email” should only contain email addresses.
3. Upload Your File
- Select your file and click on “Upload”.
- The system verifies that all fields are correct.
- If you are importing a lot of contacts (tens of thousands), this may take a few minutes.
4. Review the Preview
- Once verification is complete, a preview will be displayed.
- Here you can see which rows and columns have been imported correctly.
- If there are errors, you can go back and correct them before continuing.
5. Choose Import Settings
- Default settings work for most users.
- If you want more control, you can create new contacts instead of using existing ones.
- Unsure? Contact us for guidance!
6. Complete the Import
- Click on “Validate”, and your new contacts will soon be visible in your distribution lists.